VHC Administrative Assistant / Front Desk

Job Details

Responsibilities

• Supports the daily operations of all VHC offices locations including any or all of the following: copy production and finish work, operation of a mail center, receptionist, audio visual, administrative duties as assigned.
• Responsible for supporting operational objective at all existing customer sites within a geographic territory.
• Performs all mailroom functions, such as mail fulfillment, which includes sorting, filing, packaging and processing shipments for delivery.
• Shipping and receiving, including the movement of boxes and or equipment.
• Provides Courier Service for the pickup and delivery smart companion equipment.
• Responsible for virtually/physically answering front door, greeting guests, and providing information to visitors
• Monitors and maintains office and kitchen supplies, including paper and toner for all copy machines and plotters throughout the building
• Arranges food ordering and delivery for meetings and special events.
• Responsible for receiving, sorting, and distributing incoming mail and packages. Prepares outgoing mail and packages including pick-up and tracking.
• Assists with all company-sponsored events.
• Performs other tasks and duties as assigned.

Pre Development Duties

• Reviewing files and typing additional information on the applications
• Assisting in uploading applications and ITF forms to the VA website
• Sending out Start of Care Notices and placing signed Start of Cares in Client file in Maximizer
• Maximizing new files

Enrollment Duties

• Entering prospects into Maximizer

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