Position: Accounts Payable Specialist

FLSA Status: Full-Time Hourly Nonexempt

Job Details

Summary of the position

The Accounts Payable Specialist compiles and maintains accounts payable records.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Reviews all invoices for appropriate documentation and approval prior to payment.
• Prints and obtains signatures on all accounts payable checks.
• Matches documents to verify appropriate payments per Company policy.
• Distributes signed checks as required.
• Prepares garnishment checks per reports from payroll.
• Answers all vendor inquiries.
• Maintains all accounts payable reports, spreadsheets and corporate accounts payable files.
• Assists financial officers and branch personnel as necessary.
• Prepares cleared checks for storage.
• Assists in monthly closings.
• Prepares analysis of accounts, as required.
• Able to post 1,000 – 1,500 invoices per month.
• Performs filing and coping.

Competencies

• Problem Solving/Analysis.
• Customer/Client Focus.
• Organization.
• Results Driven.
• Flexibility.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
The employee is occasionally required to sit, climb, balance, stoop, kneel, crouch or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m.

Travel

No travel is expected for this position.

Required Education and Experience

High school diploma.

Preferred Education and Experience

Bachelor’s degree.

Additional Eligibility Qualifications

None required for this position.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Signatures

Employee electronic signature constitutes employee’s understanding of the requirements, essential functions and duties of the position.